Your whole tour, on one page. Flights, hotels, guest lists and advancing — sorted.
Every show gets one page — from first hold to doors. Search 300+ airlines and leading hotels, compare live prices (discounted fares included), and book without leaving the gig. Put special requests right on the booking, so the hotel sees exactly what your crew sees. No more lost email threads. No more "which spreadsheet is the latest one?"
Built by people who've run the tours — and got tired of doing it from an inbox.
- FlightsSearch 300+ airlines and book on the gig
- HotelsLock the room — special requests included
- ReservationsParking, dining and the day mapped out
- Guest listsGuest and crew lists the door can trust
- ItinerariesOne-tap PDF the whole party can read
- Promoter advancingAdvance the show without the email tennis
- Calendar feedEvery gig in the calendar you already use
- One event hubEverything for the show, in one place
Free for 30 days. Your first show set up in minutes.
Everything attached to the gig
Tour management software — one page per show
One page holds it all: the flights, the hotel with its special requests, the parking, the guest list, the itinerary, the calendar sync, and the promoter advance. Production, management and the venue all read from the same page — so nobody's working off last week's version.
Tour travel — flights & hotels on the event · Promoter advancing software
Your whole team, one login each
No shared passwords, no duplicated files. Invite verified teammates to the same calendar, and your shows appear on their dashboard the moment you add them. Let them create or edit on your account when you want the help — keep it view-only when you don't.
Book flights without leaving the gig
Tap inventory from 300+ airlines, compare live offers side by side, and book the right fare right there on the event. You see the real market price next to any programme discounts, so you always know you got a good deal. Segments, baggage, references and confirmations all stay on the record.
Lock the hotel — and the room knows the details
Search leading properties in every market, attach the offer, and the stay sits right next to your flights. Add late arrivals, rooming blocks and production notes, and share them with the hotel on the same record your crew already uses — so the front desk and the touring party read one brief.
Parking, tables and the shape of the day
Add parking, dinner tables and other timed reservations in the venue's timezone. Ground transport and the trip map show how the day fits together around load-in and showtime.
Guest lists the door can actually trust
GA and all-access guests with party sizes, crew roles, and the caps your promoter set. Send confirmation emails straight from the saved list — so the door and production are working off the exact same names.
Advance the show without the email tennis
Send the promoter a private link: structured logistics and venue forms instead of a 30-message thread. Whatever they submit lands straight on the event your crew already uses.
A clean itinerary, one tap away
Export an advance-ready PDF or email the itinerary straight from the event — the same details your crew entered, formatted for managers and promoters.
Every gig in the calendar you already live in
Subscribe once, and your shows — plus booked travel — flow into Google, Apple or Outlook automatically, alongside itineraries and advancing status on the event page.
Take the tour
Here's what the workspace actually looks like — the event hub, live flight search, a confirmed booking, guest and crew lists, the itinerary share, and promoter advancing.
Previews shown.
The manual way vs. Your Tour Plan
Same tour. A lot less chaos.
| Doing it manually | With Your Tour Plan |
|---|---|
| Flights and hotels booked across ten browser tabs, confirmations scattered through inboxes | Search, book and confirm on the event — every reference saved in one place |
| The rooming list lives in a spreadsheet someone keeps emailing around | Special requests sit right on the booking; the hotel sees what your crew sees |
| Advancing is a 40-message email thread nobody can follow | A private promoter link with structured forms — submissions land on the event |
| "Which itinerary is the latest one?" | One page, always current — PDF or email it in a tap |
| Guest list on a clipboard, caps remembered in someone's head | GA, AA and crew lists with the promoter's caps built in |
| New team member? Forward them forty emails | Invite them once; the show is on their dashboard |
Questions, answered
Is Your Tour Plan free to try?▼
Yes — every account starts with a 30-day free trial, with full access so you can run a real show end to end. After the trial it's a simple monthly fee. No long contract.
Do I have to move my whole workflow over at once?▼
No. Start with one show. Add the flights and hotels you're working on now, invite a teammate or two, and build from there — there's nothing to migrate and no setup call required.
How long does it take to set up a show?▼
Minutes. Create the event with the venue, dates and timezone, then start attaching travel and building lists. Most teams have their first show on the page the same day they sign up.
Can promoters and venues use it without an account?▼
Yes — you send the promoter a private link for advancing. They fill in structured logistics and venue forms, and see guest and crew lists read-only. Their submissions land straight on the event your team already uses.
Can I book flights and hotels directly, or just track them?▼
Both. Search 300+ airlines and leading hotels and book right on the event when booking is enabled — or log a manual booking so its status sits next to everything else. Either way, references and details stay on the record.
Who is Your Tour Plan for?▼
Touring teams of every size — solo artists and their managers, full production and crew, promoters, and venues. If a show needs travel, lists and advancing kept straight, it works for you.
How it works
From first hold to show day — bookings, itineraries, guest access, and promoter advancing stay on one event, all in one place.
- 1
Create the event
Venue, dates, timezone, promoter contacts, and who's booking what — captured once, for everyone.
- 2
Plan travel & share
Attach flights and hotels, email the itinerary, export the PDF, and wire in your calendar feed — so nothing important is trapped in one person's inbox.
- 3
Run lists & advance the show
Build guest and crew lists with caps and confirmations, then invite the promoter into structured advancing — every submission lands on the same event your crew is already using.
Run your next show from one page
Start your 30-day free trial and build your first event in minutes. Full access, no long contract.