Your Tour Plan
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Built for artists, musicians, managers, promoters, venues & crew

One event record for your whole team: travel, guest lists, itineraries, and promoter advancing in a single workspace.

Your Tour Plan is one page per show — travel, guest lists, itineraries, and promoter advancing from first hold to doors. Browse 300+ airlines and leading hotels, compare live prices — including discounted fares when they show up — and put special requests on the booking so the hotel sees what you see — no lost threads in email.

  • Flights
    300+ airlines — search, attach, book, confirm
  • Hotels
    Leading properties, rates & requests to the room
  • Reservations
    Parking, dining, trip map
  • Guest lists
    Crew roles, caps, confirmations
  • Itineraries
    PDF & email share
  • Promoter advancing
    Promoter link & forms
  • Calendar feed
    Google, Apple, Outlook
  • One event hub
    Single source of truth
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Everything attached to the gig

Each show is one hub for your team and the venue: broad airline inventory, standout properties, sharp rates on the booking, and hotel notes that travel with the stay — plus documents, calendar sync, guest access, and promoter-facing advancing so production, management, and the room stay aligned.

Team workspace

Invite verified teammates to the same calendar. They see your events on their dashboard and can create or edit on your account when you allow it — one login each, no duplicated files.

Flights: search through to confirmation

Tap inventory from 300+ airlines: compare live offers side by side, attach the right fare to the gig, and book without leaving the event. Transparent pricing shows the market alongside programme discounts when they appear — then segments, baggage, references, and confirmations stay on the record.

Hotels & stays

Instant access to leading properties in each market — search stays, attach offers, or log manual bookings so status sits next to flights. Add special requests (late arrival, rooming blocks, production notes) and share them with the hotel on the same record your crew already uses, so the front desk and touring party read one brief.

Reservations & trip context

Add parking, tables, and other timed reservations in the event timezone. Ground transport and the trip map help the team see how the day fits together around load-in and show.

Guest lists & crew

General admission and all-access guests with party sizes, crew roles, and promoter-defined caps. Send confirmation emails from the saved list so the door and production match the same data.

Promoter advancing

Send a private link for promoter liaison: structured logistics and venue forms instead of endless threads. Submissions land on the same event your team already uses.

Itinerary PDF & email

Export advance-ready PDFs and email the itinerary from the event — same details your crew entered, formatted for managers and promoters.

Calendar feed for Google, Apple & Outlook

Subscribe once; gigs and booked travel flow into the calendar your team already uses — alongside itineraries and advancing status on the event page.

How it flows

From first hold to show day — bookings, itineraries, guest access, and promoter advancing stay on one event, all in one place.

  1. 1

    Create the event

    Venue, dates, timezone, promoter contacts, and who is booking flights, hotels, and ground — captured once for the whole team.

  2. 2

    Plan travel & share

    Attach fares and stays, email the itinerary, export PDFs, and wire in your live calendar feed so nothing lives only in someone’s inbox.

  3. 3

    Lists, liaise & advance

    Run guest and crew lists with caps and confirmations, then invite the promoter to structured advancing — submissions stay on the same event you share with crew.

Ready to run the next show from one hub?

Create a free account on Your Tour Plan and create your first event in minutes.

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